How to Print W-2 in QuickBooks?

How to Print W-2 in QuickBooks

Establishing a thriving company is not a simple task. Establishing a profitable business requires commitment, perseverance, and a cool-headed approach. Once your firm is up and going, adopting automated software that makes handling the numerous financial nuances easier and more pleasant is the best approach to keep it organized. QuickBooks Online is among the best programs for maintaining the organization of your company’s finances.

The corporate world makes heavy use of QuickBooks Online to properly organize financial data and transactions. Usually, thought of as an accounting program that resembles an ERP system. With so many add-ons, the program is highly beneficial to users and indispensable. The user can create automatic CRMs, payrolls, and other reports with these add-ons. Using feeds that the bank provides through its online banking feature, the user of QuickBooks Online program can record bank transactions.

This enables you to stay informed about every transaction made under the business name and to actively collaborate with your bank. One of QuickBooks Online’s many features is its simplicity in understanding payroll and facilitating the taxation procedure. QuickBooks Online facilitates the easy preparation of W-2 forms and synchronizes with the revenue that needs to paid in taxes. We’ll talk about print W-2 form in QuickBooks Online in this article. Continue reading it till the post, then.

What do you understand by a W-2 form?

Every earning person in the world required to pay income taxes annually; these taxes function as a charitable donation that the government receives from the populace and utilizes to fund state and national development. As an employee, however, you don’t have to worry about paying taxes because your employer will take care of deducting the necessary amount from your salary and filing your taxes on your behalf. As a result, the employer must provide a thorough explanation of the amount that withheld as taxes from the employee’s pay. Here’s where a W-2 form gets useful.

With a W-2 form, you provided with detailed information about the amount that has deducted from an employee’s account on an annual basis. QuickBooks allows an employer to easily develop this type of form for their employees.

Why is it important to hold on to tax?

When you pay your employees at the end of the year, it is very important to attach the W-2 form. Keeping a check on your bank account is important and the W-2 form helps you do that. It keeps a check on the amount that has deducted as tax and differentiate it from deducts. Moreover, if you are an employee, the W-2 form will help you in understanding the tax deductions that have made in your salary slip. Therefore, the W-2 form should always attached to the salary slip at the end of the financial year.

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What are the steps to print W-2 form in QuickBooks?

Printing a W-2 form with QuickBooks Online is very easy and can easily handled well. Therefore, let us go through all the steps to generate a W-2 form.

Also Read: How to Fix Intuit Printer Library Error- QuickBooks Won’t Print

  • Go to QuickBooks Online by using the internet browser.
steps to print W-2 forms with QuickBooks
  • Please visit the Payroll Tax Center.
  1. After selecting the Employees option, click Payroll Center.
  2. Select the View/Print Forms & W-2s option after selecting the File Forms tab.
  3. Input the payroll PIN now.
W-2s Print Forms
  • Click on the next W-2 tab after completing this step.
  • A dialogue box with a list of the employee’s details will emerge; choose the name of the employee whose form has to generated. Alternatively, check all that is available.
  • Choose to Save/Open Selected.
Form W-2
  • There will be a print instructions page that explains why the form has to printed.
Archieved Forms
  • You will see a print dialogue window asking you to load the paper into the printer. Giving your employees the guidelines they must follow in order to file their taxes is crucial. For the convenience of the staff, it will be advantageous to load papers with instructions printed on them.
  • The download will open in PDF format with a complete version. Examine the document carefully, and print the form if everything appears to be accurate.
W-2 Tax Form
  • Finally, choose the Print option by going to File.

What are the steps to Save and Print W2 forms in Adobe Reader?

The steps listed below can used to save and print W2 forms in Adobe Reader:

How to Use Adobe Reader to Print W2 Forms

  • In the beginning, head to the Payroll Tax Center.
  • After that, proceed to the Payroll Center and select the Employees option.
  • Select the “File Forms” menu item.
File Form
  • Next, select the View/Print Forms menu item.
  • Next, select W2 and input the accurate Payroll PIN.
  • After selecting “Ok,” select the “View Employee W2 forms” option.
  • After selecting the employee’s name, print the document.
  • The form can viewed with Adobe Reader.
  • Select the File option from the Adobe Reader menu.
  • The W2 form can then printed by selecting the Print option.

Methods for Saving W2 Forms in Adobe Reader

  • Select the File option from the Adobe Reader menu.
  • Click on the Save button after that.
  • Select a location that you want the file saved, then click Save.


Print W-2 Form in QuickBooks Online is quite handy. However, if you’re not the best at following directions, you can find yourself in a bind. As a result, you can consult a professional who is familiar with QBO if you run into any issues.

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